For our client, a renowned financial services boutique based in Zurich, we are currently seeking a proactive and highly organized Office Manager to support daily operations, coordinate administrative activities, and ensure smooth collaboration between the team and clients. This role is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and takes pride in keeping everything running efficiently and professionally.
Key Responsibilities- Oversee the smooth day-to-day running of the office
- Manage supplies, equipment, and vendor relationships
- Coordinate schedules, meetings, and internal communications
- Maintain organizational systems, filing, and databases
- Support onboarding and general HR administration (e.g. new hire setup, training coordination)
- Provide administrative and logistical support to team members and management
- Assist in planning company events, meetings, and team activities
- Prepare reports, presentations, and documentation as needed
- Support internal communication and help maintain a positive team culture
- Act as a first point of contact for clients; handling inquiries, scheduling, and follow-ups
- Support project coordination by tracking deadlines, deliverables, and client communication
- Assist with proposals, contracts, and documentation
- Ensure exceptional client service and a professional, responsive communication experience
- 3–5 years of relevant experience as an Office Manager, Executive Assistant, or in a similar administrative role within a Swiss banking or financial services environment
- Excellent organizational, time management, and multitasking skills
- Strong written and verbal communication skills in German and English
- Professional, friendly, and service-oriented demeanour
- Tech-savvy: proficient in MS Office, project management, and CRM tools.
- Ability to maintain confidentiality and handle sensitive information.
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